How to Transpose Data from Rows to Columns in MS Excel – Guide
Microsoft Excel provides many techniques for converting rows and columns, which can sometimes lead to a situation where you need to transpose Excel data.
The layout problem
I recently received a large Microsoft Excel spreadsheet that contained vendor evaluation information. The data was helpful, but I couldn’t use tools like Auto Filter because of the way the data was organized. I would also have problems if I needed to import the information into a database. ..
I would like the company names to be displayed vertically in Column A and the Data Attributes to be displayed horizontally in Row 1. This would make parsing easier. ..
What is Excel’s transpose function
The transpose function can be used to fix a layout problem in your data. By changing the orientation of your columns and rows, you can fix the problem without having to retype your data.
The transpose function is versatile and can be used in Excel formulas or with paste options. However, there are some differences based on which method you use. For example, if you want to transpose a number from one column to another, the Excel transpose function will do that for you automatically. However, if you want to transpose a number from one row to another, you’ll need to use the copy function.
Convert columns and rows using paste and transpose
To use Microsoft Excel, you will need to have a Microsoft account and be using a recent version of Microsoft Office 365.
To change the font in your worksheet, you will need to open the worksheet and change the font.
Select the data range, such as A1:D5. On the Home tab, in the Data group, click on the Paste button. The Paste Special dialog box will open. In the Paste Special dialog box, select Text from the Type drop-down list and click OK. The text will be copied to the clipboard. ..
To highlight a range of cells in a spreadsheet, you can use the shift key and click the last cell in the range. ..
In the Home tab, select Copy or type Ctrl + C.
Copy the data from the cell below to the new cell.
Right-click on that cell and select the Transpose icon from the Paste menu. ..
You should now see your data with the columns and rows swapped. You can resize your columns to suit your needs.
These two data sets are independent. You can exclude cells from the top set and it will not affect the transposed set.
To use this method, you must first create a new table. Then, in the table’s header, add a row for each column. Finally, in the cells below the table’s header, add your text.
Use the transpose function in a formula
Excel has several ways to switch columns to rows or vice versa. This second way uses a formula and an array. The result is the same, except your original data and the new transposed data are linked. As a result, you may lose some of the original formatting. For example, colored text and styles appeared, but not cell fill colors. ..
Excel is a software program that allows users to create and manage data. ..
I am converting data from A7 to JSON.
In the range A1:A5, swap the cells B1 and B5. ..
This is a keyboard shortcut to close the range.
Differences in Transposition
In the second pasting method, any action I take on a cell is dependent on the transposed version. If I delete the original values and then swap them back, the column values in the original cell will be preserved, but the row values will be changed.
The Transpose formula is linked to the original data. So, for example, if I change the value in B2 from 1200 to 1500, the new value will automatically update in B8. However, the reverse is not true. If I change any transposed cell, the original set will not change. Instead I will get a #SPILL error and my transposed data will disappear. ..
Transposition formula and blank cells
If you use the Transpose formula to change a column of data into a row, any cells that are blank will be converted to “0”s. ..
To fix this quirk, you can use an IF statement to keep the blank cells blank. ..
Alternatively, you can do a search and replace the zeros with underscores.
To transpose data in Excel, follow these steps:
- Open the worksheet.
- Swap the rows and columns in the worksheet.
- Close the sheet.
Final note
If you’re looking to move data from rows to columns in MS Excel, this guide is for you. In this article, we’ll take a look at how to do it in simple steps. If you have any questions or queries, feel free to ask us in the comments below or on our social media channels. Finally, please share this article with your friends and family so they can get a better understanding of how to do it too!
