How to Send Response Based on Emails in Google Forms – Guide
- Open a Google Forms account and create a new form.
- Enter the email address of the person you want to send the email to and click submit.
- The form will be sent to the email address you provided in step 2.
You can define conditions for email notifications in the Google Forms settings, and then send only those emails to the form respondent and his or her colleagues who meet those conditions. This makes it easy to manage your email notifications, and keeps everyone on their toes when a condition is met.
Google Forms can be used to gather data about people, such as their age. If you are using Google Forms for technical support, you can send an escalation email to the director if the customer has chosen “high” for the seriousness level. Restrictive or rule-based notices in Google Forms can also help you target emails to multiple colleagues depending on framework responses.
A school may assess the parent’s reaction to various instructors depending on the surrogate student class chosen on the form. An Internet-based store may send different autoresponder emails to customers, depending on the item chosen by the customer.
Example A: Emailing to Different Departments
This is a technical support form where the customer fills in the product name and location.
With the Google Forms addon, you can create a conditional email that goes to the iPhone support team when the selected response is either iPhone or iPad. This will help you get quick and accurate support for your devices, without having to wait for weeks or months.
Another email can be sent to the India team when the customer selects India from the country drop-down menu. The customer can now select India from the country drop-down menu to view more information about that country.
Example 2: forwarding emails to class teachers
This is a school form where parents are required to give consent. If a parent says “yes,” the student’s class teacher must receive an email and a confirmation email must also be sent to the parent’s email address.
If you do not want email notifications sent to your account, you can disable them in the Account Settings page. ..
How to Send conditional emails with Google Forms
- Define what type of up notification email you want to send There are three types of up notification emails:
- Alert: This is the most common type of up notification email, and it will tell the user about a new or changed event that has occurred on their account.
- Notification: This is a more specific type of up notification email, and will only be sent to users who have responded to a Google Form question with a yes or no. It will ask the user if they would like to be notified about an event that has occurred on their account, and then provide them with information about that event.3. Custom Notification: This is a special type of up notification email that can only be sent to users who have responded to a Google Form question with a yes or no. It will ask the user for their name, email address, and phone number, and then provide them with information about an upcoming event that they may be interested in learning more about.
To get email notifications when someone submits a form on Google Forms, you’ll need to install the Email Notifications add-on. Once installed, you can view all of the forms that have been submitted using the “Forms” tab on Google Forms, or create a new form. The Email Notifications add-on is also compatible with quiz-based forms. ..
Configure Email Notification for Google Forms
In the Add-on window, select Email Notification from the menu and click on the Create button. Enter a name for your email notification and click on the OK button. Your email notification will be created and will be in the inbox of Google Forms.
Notify the teacher when specific conditions are met
Visual Email is a new email template that allows you to create rich text emails with just a few clicks. You can include placeholders for form fields, and they will be replaced with the actual values entered by the user. Click Continue to continue.
If the consent value is “Yes” and the teacher’s name contains Jeff, Jordan, or Mary, then emails are sent to parents and jeff@school.com whenever the consent value is “Yes”.
In Rule #2, emails are sent to the school principal if the parent has chosen “No” as an answer to a question about whether they want their child to attend the school. Other rules will be skipped if the answer is “No.”
That’s it. Save the rule, go to the Active Google Form and submit a test entry. If the rules are defined correctly up, emails will be correctly routed to different email addresses, and you can find a copy of all emails that have been sent in Gmail’s Sent Items folder.
Google Forms notifications are a great way to keep your users updated on their forms progress. By adding the Google Forms Notification addon to your form, you can easily send out notifications to your users in real-time. This will help keep them informed of their forms progress and ensure that they have a smooth experience when filling out their forms.
Final note
This guide will show you how to send a response based on emails in Google Forms. If you have any query about this article, please ask us. Additionally, please share your love by sharing this article with your friends.
