To compress the size of an Excel spreadsheet file, follow these steps:

  1. Choose the “Compress” tab on the ribbon.
  2. Click on the “Compress” button.
  3. Enter a value in the “Compress Size” field and click on the “Apply” button.

Steps to Compress Spreadsheet Files Size in Microsoft Excel

Audit a large Excel file

To reduce the size of an Excel workbook, it is important to follow standard practices when building models. Building models with a tone of formulas, tables and spreadsheets is common practice for financial professionals working in Transactional Services or Investment Banking. To make the most of your data analysis, it is important to keep your data organized and manageable.

However, the Excel file gets heavier as you add additional comments, formulas, conditional formatting, and hidden worksheets. Which sheets in your Excel file are the heaviest can be easily found. Make a copy of your Excel file and perform the following actions to achieve this: To find which sheets in your Excel file are the heaviest, you can make a copy of the file and then perform the following actions:

  1. Remove all of the sheets from your original Excel file.
  2. Open your copied Excel file in a new window or tab.
  3. Use the Sort feature on Microsoft Office Online to sort all of the sheets in your copied Excel file by weight (ascending).
  4. Use the Filter feature on Microsoft Office Online to display only those sheets in your copied Excel file that have a weight greater than 500 kilobytes (KB). ..

Open the file explorer where your Excel file is saved. ..

In the “Vision” tab of the File menu, select “Extensions.” The “Extensions” tab displays file name extensions.

The Excel file contains data that can be used to create graphs and charts. To make it easier to use the data, you can change the extension of the file to .zip. This will make it easier for you to access the data and keep it organized.

Inside the zipped folder, you will find a worksheet named “Sheet1”. Open it. The first column of the worksheet is labeled “Date”. The second column is labeled “Amount”. The third column is labeled “Category”. The fourth column is labeled “Description”. ..

Remove conditional formatting

  1. Remove all the conditional formatting from your sheet.
  2. Save your sheet as a plain text file.
  3. Name the file " excel_conditional_formatting_excel.txt"
  4. Open this file in a text editor such as Notepad or WordPad and remove all the conditional formatting from the sheet.

Some formatted cells on your sheet.

I clear all the rules on the Home tab, and then clear from selected cells.

To clear all conditional formatting from a worksheet:

  1. Choose Clear rules from entire sheet from the Format menu.
  2. Select all the cells you want to format, and then click OK. ..

Compress Images in Excel

To keep images out of Excel, always compress them if you need to use them. ..

I want to lighten up this photograph of a woman with a bright smile.

I select the image format that I want to use.

We recommend unchecking the first box to compress all images inside your Excel file.

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Eliminate hidden data (sheets, rows and columns)

We recommend that you apply this step last as it can break formulas and cannot be reversed! Make a copy first. Let’s start with sheets!

Select “Open in new window”

For each leaf, repeat the previous steps, but this time add an extra line: For each leaf, add an extra line: Repeat the previous steps for the entire tree

Now let’s do the same with columns and rows: Columns and rows can be rewritten to look like this: Columns and rows can be rewritten to look like this: Now let’s do the same with columns and rows:

Select all text in a document (Ctrl+A). ..

To select all of the data in a table, right-click on the table and select “Select All.” ..

Final Words

When it comes to compressed spreadsheet files, the most important thing to remember is that the file size should not exceed 1GB. If you do, your computer will start to experience problems and may even crash. Additionally, if your spreadsheet file size exceeds 1GB, you will not be able to open it in Microsoft Excel. So if you want to compress a spreadsheet file that is less than 1GB, make sure that the table data is spread out evenly across the entire sheet and do not use any column headings or subheadings.