How to Compress Images with Microsoft Powerpoint – Guide
To make your PowerPoint presentation more efficient, try to use only one or two large images on each slide. This will save disk space and help PowerPoint run faster.
If you only use a small part of an image in your presentation, PowerPoint keeps all the images in the presentation even if you don’t see the rest. Fortunately, PowerPoint provides the image compression utility that compresses all the images in the presentation in a single step, reducing their resolution to the specific resolution of the output type you specified.
How to compress images in powerpoint
Open the Compress Images dialog box
When you compress images, PowerPoint creates smaller files that take up less space on your hard drive. ..
Selecting an image or image on the PowerPoint ribbon before the Format Image tab appears will help you to format the image more easily.
The Compress Images command can be used to compress images on a computer. This command can be used to compress images on a computer by selecting the image you want to compress and pressing the Compress Images button.
Choose your compression options
For your compression options, you have two choices: either use the built-in compression algorithm or use a third-party plugin. See descriptions below for details. ..
Apply to this image only:
If you want to keep all of your photos in a presentation, you should first make a copy of them. Then, if you accidentally mess with one of the photos, you can just replace it with the copy. ..
Apply to this photo only (the default setting) ensures that only the currently selected image is compressed.
If you do not want any images to be affected, choose the “No other images” option. ..
If you select the “compress all photos” option, PowerPoint will compress all the photos in your presentation.
This can save you time if you know what you want and you know how to compress photos.
This can be a lot of time if you don’t know what you’re doing.
Delete cropped areas from photos:
If you choose to keep the cropped areas of your photos, PowerPoint will not save them as part of the presentation.
When you crop an image, PowerPoint keeps the part you crop (only hides it from you). That’s why cropping an image doesn’t change the size in PowerPoint.
If you want to keep the cropped areas of your photos, you can decrease the overall size of your image by selecting the ‘Keep Cropped Areas of Photos’ compression option. ..
Just be warned that once you delete the cropped areas, you won’t be able to undo them later. You will have to start over with the original photo. Learn how to crop an image in PowerPoint (and all the options you have), read our guide on here.
Choose your image resolution
HD 330 ppi is the highest resolution that a digital camera can produce. This means that the file size for a photo taken with a HD 330 ppi digital camera will be much larger than a photo taken with a lower resolution digital camera.
When you reduce the resolution of an image, it can lead to a decrease in its quality. This is because when you reduce the resolution of an image, it becomes smaller and therefore less detailed. This can cause it to look grainy on large overhead projectors and also lead to smaller file sizes.
To create high-resolution slides for your presentation, you’ll want to use the highest resolution photos possible.
If you are emailing a presentation to a colleague to ONLY see on their laptop, they can have the resolution set to a much lower quality.
In any case, test your presentation before running it. To learn all the different ways to test run a PowerPoint slideshow, read our guide on here.
Double check your selections and click ok
Before clicking “OK,” be sure to review your compression selections to ensure you receive the results you desire. ..
I recommend working with your images one by one and compressing them, rather than applying the changes to every image in your presentation.
Compress images as a PDF
Another option for compressing your images is to simply convert PowerPoint to PDF. This will reduce the file size by eliminating unnecessary graphics and text. ..
Press F12 to open the Save As dialog box. Use this dialog box to save your work in a different file format. ..
To save your work as a PDF, change your Save as type to PDF. ..
The PDF format automatically compresses images for you, and removes other media that might influence the file size. However, you lose a lot of native PowerPoint functionality in the PDF format. If you’re distributing your slide as PDF handouts, I would only recommend doing this if you’re confident that you’ll need all of the native PowerPoint features.
Final note
This guide will show you how to compress images with Microsoft Powerpoint. If you have any questions about the article, feel free to ask us. Additionally, please share this article with your friends if you enjoyed it! ..
